West St. Paul: 651-457-2020
Stillwater: 651-439-4265

Privacy Policy

Our privacy policy states that this practice is required, by law, to maintain the privacy and confidentiality of your protected health information and to provide our patients with notice of our legal duties and privacy practices with respect to your protected health information.

DISCLOSURE OF YOUR HEALTH CARE INFORMATION
Treatment

We may disclose your health care information to other healthcare professionals within our practice for the purpose of treatment, payment or healthcare operations.

Example: “On occasion, it may be necessary to seek consultation regarding your condition from other health care providers associated with this practice.”

“It is our policy to provide a substitute health care provider, authorized by this practice to provide assessment and/or treatment to our patients, without advanced notice, in the event of your primary health care provider’s absence due to vacation, sickness, or other emergency situation.”

Payment

We may disclose your health information to your insurance provider for the purpose of payment, or health care operations.

Workers’ Compensation

We may disclose your health information as necessary to comply with State Workers’ Compensation Laws.

Emergencies

We may disclose your health information to notify or assist in notifying a family member, or another person responsible for your care about your medical condition or in the event of an emergency or of your death.

Public Health

As required by law, we may disclose your health information to public health authorities for purposes related to: preventing or controlling disease, injury or disability, reporting child abuse or neglect, reporting domestic violence, reporting to the Food and Drug Administration problems with products and reactions to medications, and reporting disease or infection exposure.

Judicial and Administrative Proceedings

We may disclose your health information in the course of any administrative, or judicial proceeding.

Law Enforcement

We may disclose your health information to a law enforcement official for purposes such as identifying or locating a suspect, fugitive, material witness or missing person, complying with a court order or subpoena, and other law enforcement purposes.

Deceased Persons

We may disclose your health information to coroners or medical examiners.

Organ Donation

We may disclose your health information to organizations involved in procuring, banking, or transplanting organs and tissues.

Research

We may disclose your health information to researchers conducting research that has been approved by an Institutional Review Board.

Public Safety

It may be necessary to disclose your health information to appropriate persons in order to prevent or lessen a serious and imminent threat to the health or safety of a particular person or to the general public.

Specialized Government Agencies

We may disclose your health information for military, national security, prisoner and government benefits purposes.

Change of Ownership

In the event that this practice is sold or merged with another organization, your health information/record will become the property of the new owner.

Your Health Information Rights:

  • You have the right to request restrictions on certain uses and disclosures of your health information. Please be advised, however, that this practice is not required to agree to the restriction that you requested.
  • You have the right to have your health information received or communicated through an alternative method or sent to an alternative location other than the usual method of communication or delivery, upon your request.
  • You have the right to inspect and copy your health information.
  • You have a right to request that this practice amend your protected health information. Please be advised, however, that this practice is not required to agree to amend your protected health information. If your request to amend your health information has been denied, you will be provided with an explanation of our denial reason(s)and information about how you can disagree with the denial.
  • You have a right to receive an accounting of disclosures of your protected health information made by this practice.
  • You have a right to a paper copy of this Notice of Privacy Practices at any time upon request.

Changes to this Notice of Privacy Practices

This practice reserves the right to amend this Notice of Privacy Practices at any time in the future, and will make the new provisions effective for all information that it maintains. Until such amendment is made, this practice is required by law to comply with this notice.

This practice is required by law to maintain the privacy of your health information and to provide you with notice of its legal duties and privacy practices with respect to your health information. If you have questions about any part of this notice or if you want more information about your privacy rights, please contact: us by calling this office. If the Doctor is not available, you may make an appointment for a personal conference in person, or by telephone within two working days.

Complaints

Complaints about your Privacy rights or how this practice has handled your health information should be directed to the doctor, by calling this office. If the doctor is not available, you may make an appointment for a personal conference in person, or by telephone within two working days.

If you are not satisfied with the manner in which this office handles your complaint, you may submit a formal complaint to:

DHHS, Office of Civil Rights
200 Independence Avenue, S.W.
Room 509F HHH Building
Washington, DC 20201

We are happy to be back seeing routine eye care! When you come in for your next appointment you will see we have made several changes to prevent the spread of COVID-19,  including the following: 

1)  The number of patients we see in a day will initially be reduced.  Both the number of available exam appointments and optical encounters will be kept to a minimum to allow for appropriate social distancing and limit the number of patients in our clinic at any given time.

2) When you arrive for your appointment, we kindly ask you please call our office (651-457-2020) to let us know you have arrived.  Our doors will remain locked for the time being. When we are ready for your appointment, we will meet you at the front door and screen for temperature.  If you have a mask of your own, please bring it along to your appointment.  Otherwise, we will provide a mask if you do not already have one. It will be required that you wear a mask for the entirety of your visit within the clinic. 

3) We will continue curbside dispenses glasses, contact lens and eye vitamins.  If you need to pick up any of these items, please call our front desk and a staff member will bring them directly to your car.

4) We require that patients arrive for their exams alone.  Patients can only be accompanied by one other person if they are either a) a minor or b) have mental/physical disabilities.  Again, any patient or caretaker entering the building must wear a mask.  Any accompanied person will be screened for temperature as well.

5) In addition, all of our staff and doctors will have their temperature checked prior to beginning their work day.  All staff will have proper PPE compliant with new regulations.  Although it may seem impersonal, we at Dakota Eye Care are working and will continue to work tirelessly to ensure the safety of both our staff and patients.  Our new policies in regards to social distancing, clinic hygiene, etc. will be posted for you to review.

We have spent the several weeks ensuring we're in compliance with every CDC hygiene guideline for safety of our doctors, staff and patients.  We are excited to get back to work, but in the safest environment possible.  If you have any questions on our new protocols, do not hesitate to ask.  We hope to see you soon and please stay safe!